3 Free Services to Backup your Photos

Google Photos

It still amazes me how many people don’t know about Google Photos. Google Photos is a free app and service for iOS and Android that backs up all the pictures from your phone to your existing Google account—and its unlimited! I highly recommend it to everyone just to have a backup for all of their pictures. Now the free version is unlimited but it does slightly reduce the quality of the photos but it’s so minimal that most people won’t see a difference.

Aside from just having a backup, Google Photos is a great way to free up space on your phone. Once you have all of your pictures uploaded, you can confidently delete them from your phone having peace of mind that they’re backed up on Google’s servers.

Amazon Prime Photos

Another service that people overlook is Amazon Prime Photos. Most people nowadays are Amazon Prime members, but one of the benefits of being a member is they offer unlimited backup of photos from your iOS and Android device. And unlike Google Photos, they backup your photos at their original quality.

Dropbox

If you have a Dropbox account, you can use the service to automatically backup your photos on your iOS or Android device for free. Granted, a Dropbox free account only provides you with two gigs of free storage, but what some people do is use it until it’s completely filled up and then moving all of the pictures to a flash drive or an external hard drive for safe keeping.

Multiple Backups

Those are just three ways to freely have continuous backups of all of your photos. There is no reason why you can’t use all three of these services at the same time, in fact, I recommend it! The typical rule of thumb is your files aren’t completely backed up until there are three different copies in three different locations.

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Electronic Frontier Foundation’s Let’s Encrypt

In the early days of my business, one of the first services that we offered was web development and design, to be quite honest because it was fairly easy to sell at a large profit margin. However, with me being me and having an intense background in system and server administration, we not only designed and developed the websites, we would also provide the hosting and maintenance for those sites.

All well and good except that some of those websites had either e-commerce built into the site or collected sensitive information from their customers or patrons. So it was a must to use SSL certificates to secure the data while in transport from the user’s browser to our servers (I’ll get into securing and encrypting that data at rest some other day). Back when we were doing it, you had to go find a trusted certificate authority that you actually trusted such as Verisign or Norton that usually came out to a few hundred dollars every year, generate your public and private certificates on your server then getting them to work with whichever web server you had. It was a mess. By far the thing that I hated doing the most for web hosting.

That’s why I was so stoked when I found out about a year and a half ago that The Electronic Frontier Foundation (EFF), in an effort to make SSL connections the new default, not only was becoming a certificate authority, they developed a tool called Lets Encrypt that makes it ridiculously simple to enable SSL on your website. All you have to do is go to https://letsencrypt.org, choose your operating system and web server and it will download the appropriate script. Oh yeah, it’s completely free!

Since Let’s Encrypt has came out, I have used it for every web server that I’ve set up whether it needs it or not. It literally on takes about five minutes to setup so why not?

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Invoice Plane: Open Source Accounting System

Open source accounting system When I first started my business ten years ago, a lot of the tools that I used, I developed myself and that included my invoicing and billing system.

However, about five years in, it was getting to the point where I’d go to invoice a client, I’d have to fix or patch something first. So I eventually bit the bullet and signed up and paid for Freshbooks, which really is a great product but for one, it’s just another monthly bill you have to worry about paying and for two, if you’re just getting started in your business or just have a side business where you don’t need to send invoices or track expenses all that frequently, you may not want to pay that monthly fee.

In comes Invoice Plane. Think of it like the WordPress of accounting software. Invoice Plane is completely self-hosted so you can host it on your existing LAMP server or you can just do what I did and dedicate an old Raspberry Pi to hosting it (or an old computer you have laying around).

With Invoice Plane, you can:

  • Invoice and track clients (totals, outstanding balances, paid balances)
  • Track expenses, including receipts
  • Generate profit and loss statements
  • Accept credit card payments with third party merchants such as my favorite, Stripe (although you’ll need your host on the public internet for that one)

I’ll be the first one to admit that there are a ton of more elegant and more functional accounting systems out there, however, there are some systems that I still like to have in my complete control versus putting in the cloud and business financial data is one.

Check it out at: http://invoiceplane.com

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3CX Phone System

Back in the day, when I first started with VOIP, I really wanted to go with some form of asterisk like Trixbox or Elastix but after months and months of trying, I just couldn’t get it stable enough for companies to be able to rely on.

Then a buddy of mine suggested that I look at a system called 3CX. At that time they were just on version 10 and it only ran on Windows but I tried it out anyway and it seemed pretty stable so we went ahead and bought a license for it (I believe it was $1,200 at that time).

Fast forward to today, about a month ago I had to rebuild a phone server for a non-profit in Bakersfield. Beforehand, I did a bit of research and found that 3CX was not only now on version 15, but they now supported Linux as a platform! Moreover, since this non-profit only had a handful of employees, I could get them on the free tier! Some of the more advanced features aren’t included in the free tier such as the fax server and it limits the number of simultaneous calls to eight but for this particular project, it was perfect!

Within an afternoon, I had wiped one of their old servers, installed Debian 9.0 on it, installed 3cx on it and was provisioning phones. I built it on a Friday but waited until the weekend to change over their SIP trunk provider (Nexvortex) just in case something went wrong.

That following Monday morning, I made sure to wake up extra early and clung to my phone all day knowing that there had to be something that was overlooked or left un-configured. 8:00? Nothing. 12:00? Nothing. 3:00? Nothing. I finally sent the director a text and asked how the phones were today? She just said, “Good, no problems.” Trust me, that’s a miracle!

It’s been up and running solid for a good month and a half except for one issue: if you’re running 3CX on a server with two NICs, be sure to only have one interface hooked to the network.

For the past few years, I had been using RingCentral for most of clients just because it was pretty much friction free but I’m thinking that for now on, I’ll use 3CX on top of Debian.

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PFSense: My Go To Firewall for SMB

Given that I’m an open source junky, it should be no surprise that PFSense is without a doubt, my favorite firewall for both home and small business use.

During the last three years of my business, instead of buying a Cisco SMB or a Sonicwall firewall, what I’ve done is buy a refurbished Dell Poweredge server with typically around 16 gb of memory and usually a RAID array that has the usable capacity of 500 gb for around $200-$300 and popping PFSense on it.

Aside from it being completely open source, some of the things that I love about it are:

  • It being rock solid given its FreeBSD foundation
  • It’s bandwidth monitoring and rule-based policies
  • VPN built in with both OpenVPN and IPSec
  • Web caching built in with Squid
  • Web content filtering to block people from visiting unwanted or inappropriate websites
  • It’s on-demand virus scanning, blocking viruses and malware before it reaches the client’s computer
  • Limit traffic by country
  • A programmable intrusion detection system
  • VLANs completely built in

I could go on and on and on. There are literally hundreds of available plugins that extend the core of PFSense’s functionality. Knock on wood but I’ve had some PFSense servers running for years without issue. I know that a Poweredge server is a bit overkill for a firewall for a small business, but at that price, why the hell not?

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Google Drive Backup

It still amazes me that this day in age, that you need to remind people to backup their computers, or more commonly, try to convince people that backing up your important files once every six months to a flash drive or external hard drive isn’t exactly the best strategy.

Now, you definitely have no excuse. Earlier this month Google released their new desktop client for Google Drive. The most important feature that it added that the client lacked before was the ability to automatically and continuously backup files on your desktop, documents folder, etc. Just download once, set it and forget it, the client does the rest. Best of all, every Gmail user already has 15 gb free! It’s not much but it’s plenty enough to backup impo documents and such.

Even if you already have backups, why not just add one more layer on top of it for extra protection? Go download the Google Drive client for Mac or PC and get it setup and enjoy peace of mind.

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OwnCloud: An open source, self-hosted Dropbox alternative

Sometime last year right around the time that Dropbox had their database of user accounts and passwords compromised, a client of mine got wind of the story and asked me to remove all of their cloud services to on-premise servers.

At the time, I was using Dropbox Plus to keep their network drive in sync between their multiple business locations (quite honestly because it just worked and it was one last thing that I had to worry about managing) so I began researching open source, self hosted alternatives to Dropbox. I quickly came across OwnCloud which is exactly what I was looking for. OwnCloud runs on top of your existing LAMP stack and has a web client, desktop sync clients as well as mobile clients for both iOS and Android. Best of all, it has file versioning built in. You can also use the EFF’s LetsEncrypt to secure the data in transit using SSL.

Ever since discovering it, I’ve also ran my own personal OwnCloud server using a Raspberry Pi and a one terabyte external hard drive. Of course, with any self hosted service, you get the responsibility of backing it up. I don’t keep anything mission critical on my OwnCloud but I wrote a simple Python script to copy over all of the data, dump the MariaDB database, tar it into an archive, send it through an encryption process and send it up to my Google Drive once a week.

Even if you don’t have a business, having your own personal cloud storage is still a fun project to do. For less than $99 (the cost for 1 year of Dropbox Pro), you can go on Amazon and order yourself a cheap Raspberry Pi kit as well as a 1 terabyte USB external hard drive and build your own personal cloud storage!

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Amazon Cloud Drive to Google Drive

So I’ve used Amazon Cloud Drive as my primary online service provider for the last few years. How could I not? I mean, it was $60/year for unlimited storage. Over the past few years I’ve managed to store 4.6 terabytes of data on their cloud drive. Backups, movies, pictures, music, you name it and I probably had it stored in there.

So you can imagine my disappointment when I logged into my account a couple of months ago and it said that my plan was changing from unlimited storage for $60/year to 5 terabytes for $299/year. And worse, I only had a month before my unlimited plan ended so I only had a month to find my data a new home. I lost faith in on premise external drives back in college when I dropped the external hard drive that contained my 200 gb of music and lost it all.

I took about a week researching and researching different online storage providers. The biggest problem I had was all of the reputable companies that I knew that would be around years from now, all maxed out at 1 terabyte. I finally gave up and decided just to upgrade my G-Suite Basic account ($5/user/month) to G-Suite Business ($10/user/month) so I could utilize the one terabyte storage in Google Drive and just move over the priority files.

How G-Suite Business accounts are supposed to work is that for accounts that have less than 5 users, each user is supposed to be limited to 1 terabyte per user and for accounts that have more than 5 users, each user gets unlimited storage.

I only have one user under my account (myself) so I was baffled when I went under my storage settings and it said that I had unlimited storage. So I decided to test it. I launched a Google Compute instance and started to transfer all of my data from Amazon Cloud Drive to Google Drive using Syncovory (so I could transfer 10 different files concurrently versus one at a time) and was able to transfer it all within a couple days.

Two months later, still no issues. So if you are looking to store large amounts of data, give G-Suite Business a look.

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